Coming on Retreat

In ticking the 'I agree with the terms and conditions for coming on retreat' box, you confirm the following:

Going Forth

Going forth is integral to Buddhist practice and training, where we make an intelligent effort to let go of that which is habitual and limited to make way for the creative and expansive dimensions of life that the Dharma can lead us into. In coming on retreat at Padmaloka you are entering a semi-monastic practice environment, and a key part of this is to take up the spirit of going forth. Below are several areas that this spirit develops into, they are requirements to coming on retreat here and if you are unable to undertake them then our retreats are may not be suitable for you. To preserve the integrity of retreat conditions, as a last resort we reserve the right to ask you to leave the retreat if you ignore them, and to not take future bookings from you until we are confident that you are able to undertake them during a retreat.

A Celibate Environment

An aspect of the semi-monastic conditions we wish to provide on our retreats here is celibacy. By booking on a Padmaloka retreat, you undertake to support an atmosphere of stillness and contentment for yourself and other retreatants by abstaining from all forms of sexual activity and sexual advancement while you are here.

A Complete Break From Mobile Phones, Tablets, and All Other Electronic Devices

Mobiles, smart-phones, electronic notebooks, tablets, netbooks, laptops, smart watches, music players etc. are not helpful or necessary while on retreat here. We have found such electronic devices to be a cause of distraction for oneself and others.

For this reason, it is a requirement of our retreats that you switch off completely (not just flight mode) ALL electronic gadgets whatsoever for the entire duration of the retreat whether you are on or off the premises. If you can, consider leaving them at home.
We have an emergency telephone number: 01508 538112 which will be checked daily. Please give your family this number in case of emergency. If you need to be contacted immediately with regards to an emergency which cannot wait until the following morning, the community phone number is: 01508 538076.

If you usually use your mobile phone as your watch or alarm clock, then please buy a timepiece or alarm clock for the retreat. Also, please bring paper copies of any study materials you might need.

If you have any questions about this, or you are unable to be out of contact (e.g. due to the ill health of a loved one), or you need to use an electronic device due to a disability, please contact the Guest Master in advance of the retreat: info@padmaloka.org.uk 01508 538112.

A Meat-Free, Smoke-Free, Drug and Alcohol-Free Retreat Centre

While on retreat at Padmaloka, please do not consume recreational drugs or alcohol, or eat meat or fish, either on or off the premises. If you do need to smoke please do so off the premises and away from the property and neighboring houses. All of the food served is vegan and we do not buy cow's milk, with soy and oat milk available for use with cereal, teas or coffee.

Practical Matters

Deposit & Payment

The deposit paid for retreats is non-refundable and non-transferable. We do however allow you 7 working days after you make your deposit to change your mind within which time, we will allow a full refund of any monies paid towards a retreat. For the balance of fees, we ask for this to be paid two weeks in advance of the retreat.

Confirmation

We will confirm your booking upon receipt of payment. Please check the details of confirmation immediately - we cannot accept any liability for incorrect booking details unless you notify us in writing within 7 days. No booking is final until payment is received in full. We reserve the right not to accept a booking in which case any payment will be refunded.

Cancellation Policy

The balance for a retreat is due 2 weeks before the starting date. Please let us know as soon as possible if you need to cancel your booking, as others may be waiting for a place on that retreat.
In the event of a cancellation, deposits are non-refundable and non-transferable.

Attending Retreats Fully

Please make sure that you can attend the full duration of a retreat that you book on, it can be disorientating to leave a retreat prematurely as they are planned to include periods of assimilation and completion, it can also have a disruptive effect on others attending the retreat.

Privacy Policy

We do not store card details and we will only share your details with other Triratna institutions to the extent necessary to carry out the activities of Padmaloka Retreat Centre and the Ordination Team.

Once you have booked on a retreat with us, we will send you occasional emails. If you want to opt-out of these, on receiving an email click the unsubscribe box at the bottom, or simply email us at the address below and we will be happy to ensure that you don't receive any future ones. We will also send you our yearly programme and, in the case of those who have made financial donations to Padmaloka, we will send you information on our fundraising projects. If you do not want to receive these simply email us at the address below. If your contact details change at any time, please let us know. For further information please read our Padmaloka privacy policy

Padmaloka retreat centre may on occasion receive and hold further personal/sensitive information about individuals. Such information is held securely and never shared (Except in certain exceptions listed in the privacy policy). This includes information stored for the purposes of ensuring the safety and wellbeing of those attending Padmaloka and the wider community, including details of health issues or safeguarding information.

For further details, please contact us at info@padmaloka.org.uk

Your welfare and safety

Age Restriction

You must be 18 or over to attend our retreats.

Meditation Retreats

If you haven't been on a meditation retreat with us before, please call the Guest Master on 01508 538 112 before booking, to check that the retreat is suitable for you and will enable you to get the most from your stay.

Are you well enough to come on retreat?

For your own welfare and safety please let us know if you have any special needs, disabilities or serious health problems such as diabetes or epilepsy.
If you have a clinical mental health condition (particularly if you are on medication), please call the guest master on 01508 538 112 before booking to check that the retreat is suitable for you and will enable you to get the most from your stay.

Please do not attend the retreat if you have fallen ill or are developing a heavy cold. We will be happy to refund you're payment and deposit should this happen.

Restricted Diets

We can provide simple alternative meals at lunch and dinner for those with a restricted medical diet. We offer rice cakes and oatcakes as an alternative to bread. We do not offer any alternative restricted diet meals at breakfast. If you bring food with you, you may store it in the dining area, but please do not bring meat or fish of any kind.

All our food is vegan.

Whilst we seek to support the needs of all those who wish to attend a retreat at Padmaloka, we may contact you at our discretion to say it won't be possible for you to attend a particular retreat.

Residential retreats and Covid-19

We will be taking measures to prevent the spreading of Covid-19 during retreats, but despite this, there will remain a risk to those who attend; please consider this when booking onto a retreat.

We strongly advise retreatants to be fully vaccinated but it is not a requirement for coming to Padmaloka.

Before the retreat

Please do not attend the retreat if you are ill or are developing a heavy cold. We will be happy to refund you're payment and deposit should this happen.

If you have been in contact with somebody who has tested positive for Covid-19 within 7 days of the retreat, please contact us on 01508538112 or email us on info@padmaloka.org.uk; we may ask you to take regular lateral flow tests if it remains appropriate for you to come on retreat.

To ensure the safety of retreatants, and of the community, or due to a change in lockdown measures, Padmaloka reserves the right to cancel the retreat at short notice.

During the retreat

To reduce the risk of infection during the retreat, there will be extra hygiene measures in place. These are outlined in our risk assessment which can be found here:Padmaloka Risk Assessment.

Developing Symptoms and Confirmed Covid-19 cases

If you develop Covid-19 symptoms during a retreat please communicate this immediately to the retreat team, we will ask you to do a lateral flow test.

If you test positive for Covid-19 during a retreat we will ask you to leave Padmaloka via car or public transport; if you are unable to leave then you will need to go into isolation until you are able to travel or can be collected.

If you are sharing a room with someone from the same household who develops symptoms, you may be asked to do a lateral flow test as well.

If you have any questions, please contact the guest master by email info@padmaloka.org.uk or call 01508 538 112

Updated: 27/04/2022